Financial Contribution Form

Linked is a Financial Contribution Form which all volunteers should complete and return to the Health Volunteers Overseas (HVO) immediately upon their return. Expenses related to your volunteer trip are tax-deductible if you file a tax return in the United States. However, we ask that you complete this form even if you are not a U.S. citizen as we need this data for our annual audit.

The form serves two functions:

• It is an opportunity to collect all your receipts and other information regarding expenses incurred during your volunteer service. This is data which you will need for your files at income tax time.

• It provides HVO with information for our files should the IRS ask us any questions about your participation. We keep this information on file for 7 years.

In addition, this data provides HVO with information on the level of in-kind donations made by volunteers on behalf of the organization. This is a vital component of HVO's audited financial statements since volunteers are the essence of HVO programs.

Once we receive this completed form, HVO will send you a letter confirming your participation in the program and acknowledging your contributions. You should keep this letter with your receipts for tax purposes. Please note that the value of your time and services is not tax-deductible; nor are any personal expenses unrelated to your volunteer service.

If your spouse accompanied you, his/her trip can only be considered tax-deductible if he/she was involved in an activity related to the project. If your spouse intends to participate as a volunteer, he/she must join HVO, sign a release form, and submit a trip report.

If you plan on raising funds to support your trip or for the program, note that all contributions must be made to 501(c)3 organization (like HVO) in order to be tax-deductible. Gifts made directly to you as an individual may not be considered tax deductible. If you have any questions about this or wish assistance in raising funds, contact HVO staff.

Volunteers are encouraged to consult their tax advisers regarding any specific questions.

Suggestions for Filling Out Your FCF

Go to the Form